What to keep in mind when creating business data backup

When you are going to transfer a business, one of the inevitable processes is to migrate all the data from business server to the new owner servers. Having backup of all data is very important, because if you don’t have your inventory, invoices, work done and any other important information, the new people in charge of the business could have operational difficulties.

Along these lines, it is very important that you make backup of all your business files. In addition, there are several elements that you have to take into account if you are going to make data backups.

There are several items to decide beforehand if you are going to backup your business data.

1. How much storage do you need for your business data?

Maybe your business data takes up just 20 GB, or maybe you need 1 TB or more. The important thing to be clear about is how much storage space the data requires, because depending on this you will be able to store it on either a cloud server or something else.

For example, if you have thought about transferring all your data to a new server, knowing how much space it takes up is important when deciding which server to choose. If you choose a server that supports 60 GB, but your business requires much more space for all your files, you will probably run into the problem that you can’t store it all. choose a cloud based server instead.

2. Backup solutions

Many backup solutions and services are available. Are you going to store your business files on a new computer, or do you want to keep them on a USB or external hard drive? If you plan to store them in a cloud based server, it is very important that you are clear that having them on the USB or computer is not a good option.

Because when you make any modifications to your business files, your data would only be on that media or system. If you want other business managers to be able to see it, it should be in the same office. And even then it’s still a cumbersome task, because you might have a different version of the same file on each computer, which can lead to a lot of errors.

We recommend you to store your files in the cloud or on a company’s own server. You can hire the server maintenance service if you do not want to have to work on the technical part, which requires the services of IT experts.

3. What data do you need to backup?

One question you may be asking yourself is whether all your files are important and worth keeping. Is it really the case that those 60 GB you need to keep couldn’t turn into 40? You may have the wrong view of how many files are really useful for your business.

You may have duplicate files, so you only need to keep one. You may have several versions of the same file, but only need to keep the latest version. This can be an enormously difficult task if you have thousands and thousands of files, so it’s not always a pleasant task. But it can help you get your business data recovered

Make sure data recovery is well planned

Many companies and employees do the same thing. They accumulate thousands and thousands of files of all kinds and store them on their computers, without knowing exactly what they have stored, or where, or how to retrieve it. Similar versions of the same file are kept, or some even make backups and keep the copies on the same computer.

All this does is take up space on your hard drive and your computer can start to lose performance, especially if you have a full hard drive. Fortunately in most modern computers hard disk problems are not common, as they have ample space. But if you have not cleaned up your hard drive for a long time and you are working with heavy files, you may need some computer maintenance.

We recommend that you make IT system backups on cloud servers. That way, if you have to transfer the business, or simply want to access your data from another computer, you only need to download your backup. You won’t have to rely on being at the office computer to access your business information. And you won’t have to take any security risks, such as saving all your data on an external hard drive or USB drive, which after all is a physical device that can get damaged.