How to make the digital transformation of your company

Many companies are tackling the digital transformation process. That means that traditional and old systems are no longer useful to them, and they are trying to find a new model that fits telework and allows them to centralize data and security.

There are several things you need to consider when digitizing your business. This goes far beyond contracting a business software You must take into account the specific characteristics of your business.

Numerous business people today use cloud programs for email, but they still keep most of their documents on the computer, and do not back them up to the cloud, which is clearly a disadvantage for data security.

Keys to accelerate the digitization of your company.

There are several essentials for you to digitize your business so that your company is ready for digital transformation.

1. Centralize data

It cannot be that the information of your company is scattered in dozens of computers. And the way to work as a team is to send e-mails to each other. You need to have all documents centralized in the cloud, so that each employee can access the information they need to do their job.

You also can’t have all the data only on one computer in the company. If you do this, you will necessarily have to travel to the office to be able to consult that data, which is stored on that computer.

2. Backup data in the cloud.

The second most important aspect you need to control is data security. In addition to centralizing the information in the cloud, you should make backup copies of everything you have: databases, contracts, reports, budgets, customer lists, supplier information, price lists…

Having all this data without a backup is too high a risk for your business. Nowadays companies are measured by the value of the information they store. If you were to lose all this data overnight, your business would cease to be operational. You would have to tell your customers that you cannot work because you have lost information and it will take you a long time to recover. Make automatic and encrypted backups so that you do not have to suffer problems in case of data loss.

3. Sell online, whether you are a retail or service company.

It doesn’t matter if you are a service company or a retailer. You need to sell online. And for that it is essential to have a website, so that potential customers can find you on Google. Even if your business is local and you only attend in person (like a hairdresser, or a physiotherapy clinic), you also need the Internet.

If you sell products, all the more reason. Don’t limit yourself to the local market and expand your business nationally. Nowadays, creating an online store allows you to get a greater number of sales and customers. All you need is the support of e-commerce development experts to get your store up and running.

4. Complies with data protection regulations

Another aspect that you must take into account for the digital transformation is how you are going to do the data processing. Today it is essential to comply with dollarpean and Spanish data protection regulations, because if you do not, you risk fines and penalties.

At the time of moving your data to the cloud, or doing any other management with customers, employees, external professionals or suppliers, you need to be clear about how you are going to treat the data to comply with the GDPR. You can ask for legal advice to comply with data protection regulations.

5. Implement a VPN for your employees

If your employees connect remotely to your company, let them do so securely through a VPN. This way, you can have greater control over the security of their actions when working from home. They will be able to surf anonymously and everything they do will be as if they were doing it through your systems and as if they were in the office.

Request our IT services now to address the digitization of your business.

6. Change your approach

Digitization is not just about using digital tools for data management and facilitating remote work. You also have to change the approach at the internal management and marketing level. You need to automate as many things as possible in order to take full advantage of the digital transformation.

Delegating services to IT companies that provide you with proper maintenance could solve a lot of difficulties for you. This way you wouldn’t have to be thinking about how to manage these aspects yourself. If you need our help, count on us.