How often should you backup your data?
Many of the people who usually back up their files would not know the answer to this question. Some do it only when they remember to; others, almost without realizing it, make a backup copy every day but at the risk of files that have been working getting deleted or corrupted in the middle of the afternoon, before the backup is made. In view of this, when is the best time to make backups? How often should I back up my files?
These questions do not have a single answer and will largely depend on the level of security we wish to have.. Also, the number of incidents you have had in the recent year related to problems with deletion or loss of files as a result of a bad backup policy. In any case, let’s look at the issue head-on.
How often do you need to make backups?
It will depend, in large part, on your level of work and also the percentage of time you devote to working with files on your computer or working in the cloud.. When you work with programs in the cloud, companies usually have their automatic backup systems, so you don’t have to worry about losing files. If, for example, you have your management software in the cloud, you don’t need to worry about backing up the files you store when you work with an in-house program.
Many of the documents of which you would have to. make backup copies of (estimates, delivery notes, etc.), which can be very numerous, would be stored in the cloud and would have their own protection system so that, in case they were lost, you could recover them. an encrypted backup. Of course, make sure that the cloud programs you use give you the option to make automatic backups.
On the other hand, there are other types of jobs that may require a more regular backup. For example, those jobs that are performed daily, such as those made by service companies. All types of documents made with programs such as Photoshop, FinalCut, Adobe Premiere and Audition, Word, Excel and Access files, etc. should be conveniently stored in an encrypted backup system in the cloud.
We are talking about the company’s work files and from which, many times, it gets its funding. The loss of one of these files, due to a virus or any other failure that leaves it damaged, could mean a financial loss to the company which would damage its brand and reputation, delay other work and ultimately harm the business.
Of these types of files it is best to make a backup copy every few years if possible, 1-2 hours, saving the file either in the cloud, on an external storage device, or both.
