What are backups for and what is online backup?

There are people who may think that the purpose of making backups is only to restore our files when a computer problem occurs and everything is deleted.

Consequently, if they think that they will never have such IT system issue, they tend to downplay the need for online backup.

However, this is not the only sense in making files backups. Backups are not just for emergencies.

What is a backup?

If you want to have more security in your business and have your files and data safe, you are probably wondering how you can make a backup. But first you must be very clear about what we mean by a backup.

Well, we’ll explain it to you: it is simply a system for replicating the files, data or archives that you save on your computer or on your business IT system. You can easily copy your data, as well as your apps, and of course, have them safe on an external device, or in the cloud. The point is that you can recover and restore those files, apps or data that you want to store. There are many backup solutions available online with many storage features.

It’s also important to be clear that this is a process, not just a one-off action. If you want real security, you will have to schedule encrypted and offsite backups you may have a device outside your computer.

That storage space should have enough gigabytes so that you can have your applications saved, as well as the rest of your data.

What are backups for?

The last thing you want to do when making backups is to have to restore or even recover them at some point. The purpose is always to avoid losing important data files within your IT system or your private files within your computer.

Backups fulfill an even more important mission: to have a backup of all the important lost files we may need.

Whether it is because we are going to format the computer, change the operating system, or because we have bought a new computer, having backups will greatly facilitate the task of transferring information from one place to another without wasting hours and hours analyzing what to keep and what not to keep. Cloud based storage is an online backup service that provides faster and more secure online storage solutions.

We are used to working on computers and storing everything on the hard disk. But if we realize, we are more and more prone to work in the cloud, we have less and less need to be tied to a particular device. Everything is interconnected. Eventually we don’t know what can happen. We ourselves change computers and devices more frequently as well.

Should I use offline or online backup services?

There are many online backup services that allow you for example to have a storage space. In this way, you can have your mobile data, as well as your computer data, saved and stored with your own storage provider.

This way of proceeding is very common in companies, especially when we deal with shared information and data. The thing is, you should not share any kind business data, especially those that concern third parties, such as names and contact details of customers, which should remain on your computer.

Some people tend to do is to have a backup of all their data stored on an external device. It can be a USB, a hard disk or even a server. The thing is, the smaller the device, the more likely it is to break and get damaged. For this reason, when making an external copy, it is best to make sure you follow a consistent process and use a method that allows you to schedule your backups in an automated way.

How to choose an online backup provider and how to back up data?

Through a well-organized process in which your backup is stored in a remote encrypted cloud storage system. you will have the make sure that you are working with professional online storage providers that comply with the data security applied legislation.

Some mistakes when it comes to making data backups

Most people who start making backups, both in the case of individuals and companies, do not make regular backups.

We will repeat it once again: it is not a matter of making ONE backup but to create them in an organized manner.

This may imply, for example, that older backups need not be kept, and you can schedule them to be overwritten.

From time to time, save files of importance to an external hard drive or USB, or upload the file to the cloud. However, when we talk about creating a well-done IT security system, this is the worst method we can use. Computer problems come without warning and we should always make sure that the saved version is the one we are really going to need and is not damaged or outdated.